Office relocation is one of the most complex logistical challenges faced by growing or relocating companies. Unlike residential moves, every hour of downtime here means direct financial losses, and an improperly relocated server can halt the entire team's work.
A successful office move starts not with loading boxes but with a detailed plan. Whether you are relocating a 5-person office or a 50-workstation setup with a server room, the process requires clear structure, a timeline, and a reliable corporate relocation partner.
Planning an office relocation? Contact the Ae-trans team at +37060475000 or via email at [email protected] — we will assess the scope and offer a customized plan without obligations.
Below is a checklist from the first planning day to the last cable connection, estimated costs for 2026, nuances of IT infrastructure relocation, and practical tips on how to move over the weekend without downtime on Monday.
What is office relocation? What does this service include?
Office relocation includes the physical transportation of goods, planning, professional packing, disassembly and assembly of furniture, relocation of IT equipment, and setup in new premises according to a pre-agreed plan.
Office relocation differs from residential moves in several key aspects. The volumes are significantly larger, the equipment is more sensitive, and the timelines are stricter. Every hour of downtime directly costs the business, making ensuring business continuity a top priority.
Professional corporate relocation typically includes:
- Packing furniture with protective blankets and film
- Disassembly and assembly of desks, cabinets, and partitions in the new location
- Transportation of goods with appropriately sized vehicles
- Placement of all items according to the premises plan
Due to such complexity, professional relocation service providers work according to a customized schedule, including evenings and weekends.
IT Infrastructure and Server Relocation
Servers, computers, monitors, networking equipment, and printers require a separate relocation plan. Improperly disconnected or packed equipment can disrupt the entire company's operations for several days.
Before the move, it is essential to create a data backup and ensure internet connectivity in the new premises in advance. This process is coordinated by the IT team or a responsible employee who labels each device according to its future workstation.
On the first working day after the move, have mobile WiFi as a backup. Even with the internet connection arranged, delays from providers are common, and a day without internet costs the company more than a portable router.
Office Relocation Planning: What to Know
A smooth office move starts with a structured plan divided into three phases based on the time until the moving day.
1–2 months before the move:
- Select a relocation company with experience in commercial moves
- Create a layout plan for the new premises, indicating the location of each department
- Inventory furniture, equipment, and archives, deciding what to transport and what to dispose of
- Inform employees about the moving date and their responsibilities
1 week before:
- Label all boxes and furniture with color-coded stickers or numbers according to offices
- Pack less frequently used documents, archival files, and extra inventory
- Confirm internet connection setup in the new premises with the telecommunications provider
On moving day:
- Each employee packs personal items into labeled boxes
- The IT team disconnects and labels all equipment according to workstations
- Movers work according to the premises plan, placing furniture in pre-determined locations
It is the labeling system that determines whether order in the new office will be established in hours or days. Color codes by department help movers quickly identify which box goes to which office, and the setup process proceeds without constant clarifications.
How to Organize Office Relocation Over the Weekend Without Downtime
The most effective way: dedicate Friday afternoon to packing and disassembling furniture, perform the physical move on Saturday, and set up IT infrastructure and test connectivity on Sunday. On Monday, the team starts work in the new premises.
Even one lost working day often costs the company more than the move itself. Therefore, the weekend schedule is the most popular choice among business clients.
Office Relocation Costs: What They Depend On and How Much They Cost
The estimated hourly rate with 2 movers in 2026 ranges from 45 to 65 euros, but the final amount depends on several factors simultaneously.
The price is influenced by the number of movers, the distance between the old and new premises, the floor height, the presence of an elevator, and additional services such as packing, disassembly, and assembly of furniture. Two similarly sized offices can cost differently if one is on the first floor with an elevator and the other on the fifth without it.
Estimated durations based on office size:
- Small office (up to 10 employees): 4–8 hours
- Medium office (10–30 employees): 1–2 days
Several ways to reduce costs: pre-pack documents and small items, dispose of unnecessary furniture on the moving day, choose plastic boxes for rent instead of cardboard. And the simplest thing: clear labeling according to premises saves movers' time, which directly reduces the final bill.
How to Choose an Office Relocation Company?
Choose a company based on five criteria: experience with commercial properties, liability insurance, ability to work on weekends, furniture assembly service, and appropriately sized transport. Insurance distinguishes a professional from an individual carrier, as it covers potential losses during transportation.
Before agreeing on the price, request an on-site inspection. This way, movers can accurately assess the amount of furniture, the scope of equipment, and access conditions, and you avoid unexpected additional charges on moving day.
Does the company have experience with offices, not just apartments? Relocating commercial properties requires coordination with building management, elevator reservations, and stricter timelines. Ae-trans conducts corporate relocations throughout Lithuania and operates on a non-standard schedule, including evenings and weekends.
Informing Employees and Post-Move Tasks
Employees should receive notice of the move at least a month before the scheduled date. Clearly specify each person's responsibilities: pack personal items independently, transfer digital documents to the cloud, prepare the workstation for movers.
External communication is equally important. Inform clients and partners via email, change the legal address at the Register Center and State Tax Inspectorate, update the Google Business profile and website contact details. The sooner you do this, the less business correspondence will be lost at the old address.
After the move, hand over the old premises to the owner according to the lease agreement. In the new office, the IT team should test the network, printers, and telephony systems before the first working day.
If the new premises are not yet fully prepared, some furniture or equipment can be temporarily placed in storage facilities. This allows for a phased move without losing work rhythm.
Moving Service Prices
- Moving price with 1 moverfrom 45 euros/hour
- Moving price with 2 moversfrom 65 euros/hour
- Moving price with 3 moversfrom 80 euros/hour
- Moving price with 4 moversfrom 100 euros/hour
- Transport in the cityfrom 25 euros/hour
- Transport outside the cityfrom 0.7 euros/km
- Mover/packer/furniture assemblerfrom 20 euros/hour
- Delivery or transportation + carrying service. More than 1 item70 euros/hour
Save time calculating transportation costs
Frequently Asked Questions About Office Relocation
How much does office relocation cost?
The hourly rate with 2 movers ranges from 45 to 65 euros. The final price depends on the office area, floor, distance between premises, presence of an elevator, and additional services such as packing or furniture assembly. Each project is evaluated individually.
How long does office relocation take?
A small office with up to 10 employees takes 4–8 hours, while a medium office (10–30 people) requires 1–2 days. Start planning 1–3 months before the scheduled date, as preparation takes more time than the actual move.
What to do with IT equipment during the move?
Before the move, create a data backup and ensure internet connectivity in the new premises in advance. Plan the IT relocation separately from the furniture transport. Have mobile WiFi as a backup for the first working day.
Will the relocation company assemble and disassemble furniture?
Yes, professional movers perform furniture assembly and disassembly: desks, cabinets, partitions, conference room furniture. This service is relevant as office furniture is often modular and requires special tools.
How to inform clients about the change of office address?
Send an email to clients and partners, change the address at the Register Center and the State Tax Inspectorate, update the Google Business profile and the website's contact page. The sooner you make these changes, the less correspondence will be sent to the old address.
Office relocation requires a reliable partner who understands the pace of business and cannot afford mistakes. The Ae-trans team specializes in corporate relocations throughout Lithuania, ensuring that every stage, from disassembling furniture to setting it up in new premises, is carried out without unnecessary downtime.
Contact Ae-trans and discuss the scope of your office relocation. You will receive a customized plan tailored to your company's size and deadlines to ensure a smooth transition and that employees return to their daily tasks as quickly as possible.
